Writing Legislators

Letter/Email Templates

Download the following letter/email template, customize, and send to your Minnesota Senator or Representative. Any text in brackets is either a note and should be removed before sending, or a section that should be edited by you, the writer. Each letter references bill numbers if they exist.

How to find and contact your Minnesota Senator or Representative

  1. Visit the Who Represents Me website.
  2. Enter in your home address.
  3. Click on your Minnesota Senator or Representative, which will bring you to their webpage.
  4. On your Senator or Representative webpage, look for contact information.

Other Writing Tips

  • When you write, it’s best to advocate for a specific issue or bill, and particularly if that issue or bill is under consideration in one of the committees where your legislator is a member.
    • Review the MLA/ITEM platform and documents on specific issues of interest, available here.
    • The bill numbers for each issue will be available on this website as they are introduced so you can refer to specific bill numbers in the House and Senate when you contact legislators. Some of the issues will not have specific bill numbers since they are part of the Governor’s proposed budget.
  • Make your communication as personal as possible (share how you use a library service, for example), which will be more effective than a form letter.
  • Email is an effective method of communicating with your legislator, but make sure you check with his/her website to see if there is a specific form that needs to be filled out. Email sent to a legislator’s email may be filtered as spam, so it is best to check the website for details.
  • Snail mail is acceptable, but if you are pressed for time, it may not be the best method of communication.
  • Be respectful and polite.
  • Be concise, specific, and support your argument with facts that can be verified.
  • Stay on message and keep to your main points.
  • Thank him/her for their time.